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Recover a Deleted Word Document

shantanuo — Mon, 22 Oct 2007 03:39:09 GMT

In Word, go to Tools, then Options. Under the File Locations tab, double-click AutoRecover files and make a note of that path location. Click Cancel and Close. Open up that folder in My Computer or Windows Explorer and search for any .ASD files.

Saving Filtering Criteria

shantanuo — Thu, 27 Sep 2007 15:07:29 GMT

To save filtering criteria, use Custom Views:

Step 1: Add the Custom Views icon to the toolbar

Place the mouse over one of the toolbars, right click, and select Customize from the shortcut menu.
Select the Commands tab.
From Categories, select View and drag the Custom Views icon to the Menu bar.

Step 2: Save the filtering criteria

Select a cell from the column containing the criteria you want to Filter with.
Click the AutoFilter icon
Type any text criteria you want into the Custom Views box and click twice to save.
Repeat the previous step and save as many filtering criteria as needed from any sheet within the workbook.

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Returning the Smallest Non-Zero Value

shantanuo — Sun, 23 Sep 2007 12:11:03 GMT

I don't remember if I have mentioned this before, but if you want to return the Smallest Non-Zero Value, use array.=MIN(IF(A1:A5=0,MAX(A1:A5),A1:A5))

(entered by pressing Ctrl+Shift+Enter)

You can make the formula even shorter by turning it around in this manner:=MIN(IF(A1:A5<>0,A1:A5))

Another old Excel bug

shantanuo — Sat, 15 Sep 2007 15:34:37 GMT

I have noticed an odd thing when it comes to creating CSV files with Excel: the files are not always consistent in how they end each row in the output data. When I create a CSV file that has, perhaps, 70 field (columns) of data and then views the CSV file in a text editor, I noticed that the records all contain carriage returns, but in different places. How do I get the CSV files to contain a consistent number of output fields.

This is actually a problem that has been known to Microsoft for quite some time. The Microsoft Knowledge Base includes an article on this topic as early as Excel 97:

support.microsoft.com

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Disable Paste Options

shantanuo — Thu, 16 Aug 2007 03:18:04 GMT

Excel include a feature that really annoys some people: Paste Options. When you paste some tidbit of information in your worksheet, Excel displays a small, floating "button" right near the end of the pasted information. Follow these steps to turn it off:

Choose Options from the Tools menu. Excel displays the Options dialog box.
Make sure the Edit tab is displayed.
Clear the Show Paste Options Buttons check box.
Click on OK.

Finding a line break

shantanuo — Sun, 15 Jul 2007 14:32:55 GMT

how to search for a line break (Alt+Enter) in a cell?Press Ctrl+F to display the Find tab of the Find and Replace dialog box. In the Find What box, hold down the Alt key as you type 0010 on the numeric keypad.

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Printing a Multi-Line Footer

shantanuo — Mon, 09 Jul 2007 16:34:02 GMT

You can create a multi-line header or footer in Excel. The trick is to remember that you cannot press Enter while typing your footer. Instead, to start a new line you should hold down the Alt key as you type 0010 on the numeric keypad. This inserts a line-break character in the footer text. The total length of a header or footer cannot exceed 255 characters.

Picking Up in the Last Document Edited

shantanuo — Sat, 09 Jun 2007 05:28:16 GMT

you can jump to the last place that you edited in a document by pressing the Shift+F5 key. In other words, open the document, press the shortcut, and the insertion point jumps directly to the last edit point in the document.

Excel formula tip

shantanuo — Tue, 29 May 2007 04:16:38 GMT

While you enter a formula in a cell, press CTRL+SHIFT+A to see the arguments in a formula. If you type =RATE, and then press CTRL+SHIFT+A, you can see all the arguments for that function--for example, =RATE(nper,pmt,pv,fv,type,guess).

Excel Tips

shantanuo — Mon, 12 Mar 2007 09:14:05 GMT

Quickly Typing Dates into Cells

Typing a large amount of data into cells can be tiring, especially if it includes a series of dates. Type the day (serial number only) into cell A1 and add the following formula to insert the month and year into cell B1:

=DATE (YEAR(TODAY()), MONTH(TODAY()), A1)

Type a full number in the cell and change it to a date by using the following formula:

=DATEVALUE(LEFT(A1,2)&"/"&MID(A1,3,2)&"/" &RIGHT(A1,2))

For example, type 122203, the result is 12/22/03.

Counting number of unique entries in a specified range

By using SUMPRODUCT along with COUNT to count only the number of unique entries in a specified range. The range can be all in one column or row, or may span multiple (adjoining) columns/rows.

The formula would be written as: =SUMPRODUCT((1/COUNTIF(A1:C5,A1:C5&""))) where A1:C5 is replaced with the range you want to apply the count to.

Retrieving an Item from a List that Meets Multiple Criteria

Problem:Range A2:C7 contains a list of items and their corresponding colors and prices. We want to find the name of the first Blue item that costs less than $200.

Solution:Use the INDEX and MATCH functions as shown in the following Array formula:{=INDEX(A2:A7,MATCH(1,(B2:B7=D2)*(C2:C7 < D3)))}

Color numbers based on the value result in Microsoft Excel

There are two ways to color numbers according to criteria:

* Custom formatting for a number with criteria* Conditional formatting

Using custom formats for numbers with criteriaYour options for coloring a number are not limited to displaying negative numbers red. You can color positive and/or negative numbers in any color you wish (do not get excited - the number of colors is limited to eight, and most are difficult to read). Do this by adding the name of the color to the number format in brackets.

Example: [BLUE] #,##0 ;RED

A positive number is displayed in blue; a negative number is displayed in red; and 0 is displayed in blue (since there is no third section, 0 receives the format of the positive number by default).

Add a condition to the formatting, and have each section be displayed in a different color: [BLUE] [>5000]#,##0 ;RED; #,##0

Indicators for the maximal and minimal valuesProblem:Creating a formula that will indicate the maximum and minimum values in List1 by returning ""Max Value"" or ""Min Value"" in the cell next to them.

Solution:Enter the following IF statement, using the MAX and MIN functions, in column B: =IF(A2=MAX($A$2:$A$8),""Max Value"",IF(A2=MIN($A$2:$A$8),""Min Value"",""""))